2013 CS Group AGM, minutes (DRAFT)

CS Group AGM, Saturday, August 24, 2013

The Chair of the meeting (S.O’Reilly) called the 2013 CS Group AGM to order at 9:00 am.


(DRAFT, not approved by the body of the 2014 AGM)

1. Call to order made by the chair, S.OReilly


2. Rules of procedures

a. The CS Group Bylaws states that we will use the rules of procedures by Alice Sturgis, “The Standard Code of Parliamentary Procedure”.

M/S: G. Bulmer/R. Tellier, Motion to adopt the code. Carried.


3. Agenda

a. M/S: L.Thompson/D.Steeves

That the agenda be approved as modified, Carried

b. A minute of silence was held.


4. Moment of Silence

a. Opening remarks by the President of the CS Group, S. Buday.

b. S. Buday welcomed everyone to the 2013 CS Group AGM, and was happy to see so many new faces, familiar faces, friends but mainly activists.  

c. He stated this past year has been difficult and acknowledged the bargaining team for their hard work during this most difficult round of negotiations.

d. He spoke about the resolution put forth by Gordon Bulmer in 2009 that requires a survey for members to decide which route of bargaining should occur for the next round.  We have used the same process since 1990 (conciliation with the right to strike).  This will entail education sessions for members informing them on the pros and cons of each process prior to deciding.  Ultimately the Bargaining Committee, CS exec and Institutes advice will also be a deciding factor.

e. WFA, Government cuts, November’s Budget, Outsourcing and contracting out are still issues that we will need to deal with.  DND alone has about 6000 contractors.  The exec has met with SSC consultation to express concerns with the Email contract and outsourcing of IT.

f. WFA in ESDC and other departments has been rampant.

g. S. Buday welcomed President Gary Corbett, VP Debbie Daviau, VP Shannon Bittman, AFS President Ray Lazero and Finance Committee chair Del Dickson.  S. Buday attended the AFS AGM and spoke about the necessity of having the two largest groups working together. He then introduced the members of the national CS Group executive.


5. Review and Approval of the June 9, 2012 CS AGM Minutes

a. M/S:  D. Weatherbee/P. Josza

b. S. Aubry noted the only modification to the English version of the minutes Section 7 (a) whereby the words ‘chair’ vs ‘présider’ were flipped. 



6. Election Report by M. Sabourin

a. Election for the CS Group executive members where held from July to August 2013. This year the position of president was in election, for a term of 3 years. We had 5 positions of members for 3 year and 1 for a term of 2 years.

b. S.Buday was elected president. R.Scott was elected defacto based on a regional criteria. G.Abel, D.Butler, E.Henshaw, P.Touchette, S.McLaren were elected as the other members. S.McLaren was elected for the 2 years term, based on the fact that she obtained the lowest results amongst those elected. 

c. Since S.Buday was elected president, his previous position as Vice-president become available. The CS Group executive will hold a special meeting right after the AGM to appoint a VP for the rest of the term.

d. (Secretarial note: The CS Executive held a special meeting in the evening of the AGM. Thru a vote, P.Touchette was appointed as CS Vice-President for the remaining of the term, 2 years)

e. P.Touchette stated that elections during summer are very tough with regards to mobilizing the electors.  He will bring this to the table of the next CS Exec meeting for consideration.

f. D. Weatherbee asked if she could get a report of a breakdown of departmental voting. M.Sabourin will ask PIPSC if it is possible to have more stats. D. Daviau replied that PIPSC must be notified prior to the election of the requirement for deeper stats.

g. D. Butler noted that every region had a higher percentage of voters this year.


7. President Gary Corbett speech

a. Acknowledged PIPSC staff for all their hard work they provide the CS group.

b. Spoke about the government beginning to downsize back in the 1990’s, and the current tendency of the Conservative government. He made the point that the government is slowly been managed as the private sector. 

c. Politicians want to manage without the hassle of the workers, so contracting out is a solution based on their point of view. The government is intelligent, and they are putting all the chess pieces to push forward this agenda; bill C-377, C-525 and others.

d. We need to be more visible, a lot more, to bring our issues and concerns to the general public. We need to educate, inform and make people aware of the direction of their government, and the impact it will have to our country. We need to sell to the public that they need in house knowledge and expertise, and that outsourcing cannot work for everything. Unless we get our act together, the direction of this government is obvious.

e. G.Corbett presented a story about the steel mills in Nova Scotia, the closing of those enterprises in the 1990s, and the movement that happened at that time.

f. A.Dunbar made the point that the current government is cutting the PS in pieces, and is taking our will a bit at a time. They don’t come to us with major cuts, which would have made us react in group. This fight is not just for the union, but it’s a fight for the country.

g. P.Touchette also made the point that the CS community is been sold pieces by pieces. We need an action plan that include political actions. Fighting in court might be fun for some, but we will probably need to fight in the streets.


8. Ray Lazzara, AFS Group president

a. R.Lazzara presented an image of the AFS membership. Their demographics is quite different, so they have a different leverage at bargaining.

b. He invited S.Buday to attend the next AFS AGM, and also G.Abel, CS Bargaining officer, to attend a bargaining conference that will be held the day before their AGM.

c. S.Bittman made the point that an email address has been created so members can raise issue in regard to Sick Leaves : This email address is being protected from spambots. You need JavaScript enabled to view it.


9. Larry Rousseau, PSAC NCR regional VP

a. L.Rousseau made a great speech about solidarity and unions working together. He acclaimed PIPSC joining the CLC last year, and the supported all unions made to our brother and sisters from the Professional Association of Foreign Service Officers (PAFSO) who are on strike.

b. He raised the point that our Employer wishes to cut our paychecks, wish to keep us align with the private sector. We have to make the Canadian population realise that it is a drive to the least common denominator, the lowest wages and the cheapest costs. He call it the road to mediocrity.

c. “Solidarity, sisters and brothers, public service employees coming together to defend what is in the public interest, not the corporate interest, demands solidarity, common action, and yes, defending no matter the cost, what we hoped Canada would be in the 21st century, not what Canada is frighteningly becoming.”

d. D.Daviau thanked L.Rousseau for his openness and friendship with our union.

e. R.Tellier was happy to work with our brothers from PSAC. But even if the team for our new campaign “Better Together” involve working with the others, and currently it is not really done between unions. L.Rousseau agreed that all unions should work together, and propose that each of us, steward, get to know our brother & sisters from the other unions in our own worksite. He also noted that the National Capital Region is the worst place for mobilization, as people are not engage.

f. C.Payne raised the point that we need to engage in political actions and lobbying. She was informed by one of her members that local MP’s are not aware of the underlying issues push forward by their party. So we need to make them aware, even if at the end they are told to speak the word of their Conservative party.

g. On considering going into strike, L.Rousseau mentioned that between 50% to 60% of their membership are living from pay check to pay check. Doing an actual strike will quickly cause hardship to individuals, if they haven’t been prepared for it.


10. Award and recognition

a. Recognition to Dean Corda for his shot time as a member of the executive, for is great work in the ROC, in his region, and in helping the Medical Adjudicators.

b. Recognition to Marcel Journey for his shot time as a member of the executive, for his participation in the bargaining team for two round, and for his support to the members.

c. Recognition to Robert Tellier for his involvement for the CS group, but also in his region.

d. Recognition to Brian Thompson for his great participation in the CS Group for many years. B.Thompson is also directot of the Atlantic region, but following a resolution at the last AGM, Brian had to resign from been on our executive.

e. Recognition to Luc Carrière, for his years of involvement in the labour movement. At fist as the National Organization Committee chair, and then president of the CS Group. He recruited a lot of members to become stewards, many are in the room.


11. By-Laws and Motions

a. Motion on bullying (by the Montréal Metro Sub-Group)

Motion/S: M.Daraîche-Leblanc/R.Guiard


The CS Group condemn any bullying within the Group;

That the CS Group ask the Board of Director to include wording on Bulling in the PIPSC policies;

Be it also resolved that the CS Group support the introduction of a similar resolution at the Institute’s next AGM.


a. Motion that the Bylaw 5.4 be modified as following;

Motion/S for article 5.4.2: G.Abel/R.Tellier

Motion/S for article 5.4.4: G.Abel/S.Aubry

5.4 Bargaining Committee:

5.4.1 The Bargaining Committee shall normally continue in office until the contract is signed.

* 5.4.2 Normally, one half of the Negotiating Team shall be selected from regular members of the CS Group Executive.

5.4.3 The Executive will attempt to ensure representation from as many departments and specialities (of the members’ fields) as possible.

* 5.4.4 The Bargaining Committee is responsible for bargaining the Group's contract(s) with the employer and has the authority to sign a tentative agreement, but must refer to the CS Group Executive for a strike vote or to request binding arbitration.

5.4.1 Le Comité de négociation demeure habituellement en poste jusqu’à la signature de la convention.

5.4.2 Habituellement, la moitié des les membres de l’équipe de négociation est sont choisies parmi les membres titulaires de l’exécutif du groupe CS.

5.4.3 L’Exécutif tente d’assurer la représentation du plus grand nombre de ministères et de spécialités (domaines des membres) possible.

5.4.4 Le Comité de négociation est chargé de négocier la convention collective du Groupe avec l’employeur et a le pouvoir de signer une entente de principe, mais doit s’en remettre à l’exécutif du groupe CS pour un vote de grève ou une demande d’arbitrage exécutoire.


b. Motion to the CS Group AGM to support a motion that will be presented at the PIPSC AGM, for the creation of an IM/IT committee of the board;

Motion/S: G.Maxwell/P.Jozsa


c. Motion to the CS Group Exec to survey the membership about the relation with PIPSC;

Motion/S: R.Guiard/M.Daraiche-Leblanc

- That the AGM gives the mandate to the executive of CS Group to consult members by referendum ways about their trust in the relation and the ability of the Institute to represent them well, within three months of the AGM;

- If the results of the referendum show that a majority (50% + 1) is not satisfied, the AGM gives the mandate to the executive to explore different options to remedy this situation;

- The Executive shall submit to the members multiple scenarios before the AGM of 2014, so that they can be discussed.

Motion to refer to the CS Group executive to consider, evaluate and report back at next AGM;

M/S: G.Bulmer/G.Maxwell. Carried

d. Other motions were part of the delegate package or were presented on the floor. Some were not moved, were removed or were simply dismissed.


12. Financial Statement & Budget

a. D.Butler presented the Budget report for 2012, and the proposed budget for 2014. Some discussions were made about the expenses.

b. Motion to accept the 2012 financial Statement.

M/S: D.Butler/D.Wainwright, Carried

c. Motion to accept the 2014 budget.

M/S: D.Butler/R.Tellier, Carried


13. PIPSC Bargaining conference 2014

a. As we are facing concerted attacks, against unions and against members’ benefits, the Advisory council made the recommendation to hold an all group bargaining conference. The objectives are to get ready to educate, engage and mobilize members, as we plan and strategize the next round. The conference will be a bidirectional exchanges of information and knowledge. It will be a 2 days conference in January 2014.


14. NOC/ROC report, S.Aubry

a. The aim of the NOC/ROC committee is to help the bargaining effort by organizing activities where it is possible to provide information to the membership, to educate them, to mobilize them, and possibly to rally the members into visibility and strike events.

b. Over the last year we held over 200 info-session before reaching the agreement, and then more sessions to inform members about the content of the agreement. Those activities were organized with the help of key stewards, but we retain that should involve more the subgroups. We need to all work together to achieve our goal, and defend the interest of our members and of the Canadian citizen that we serve.

c. In April we held the Sub-Group president meeting. Part of the meeting was to collect information from all subgroups and have comments on what could be improved. Communication and collaboration where the key message we received from the presidents.

d. For the next round, we will use all communication means available to use, from pamphlet to webcast, including social media and surveys.


15. Del Dickson, Chair of Finance committee

a. D.Dickson started his presentation by referring to the pressure the government is making on the working class and on the unionized members. With pressure you make diamond, so Harper is the best recruiter of union stewards, so we can get better organized to react to his attacks.

b. But to be able to do campaigns, we need to be able to pay for it. At our next PIPSC AGM, a motion will be presented on the floor to ask for a due increase. Over the last years, we manage to maintain PIPSC activities without increasing our incomes. Last year the delegate of the PIPSC AGM turned down a due increase, so PIPSC had to make drastic changes to be able to maintain some services, while keep fighting this government. We now need more than ever to increase our income, to match the increases of costs, and to continue to be more and more mobilized to fight this government.


16. Better Together campaign

a. L.Carrière started by presenting a vision of what the current government, the right wings organizations are doing against the labour movement. Attacks range for projected bill C-377 and C-525, the Rand formula, CFIB, Fraser institute.

b. Part of the objectives of the Better Together campaign are to defend our rights, and prepare the Institute to survive and to thrive. To be able to to that, we need to gather all the help possible, and not just the stewards and the members, but also the Canadian population. Those attacks are against everyone working in Canada, not part of the 1%.

c. The campaign role is to engage members and citizen in a one to one conversation about the challenges facing them and the union movement. Your role as activists is to engage members in a one to one conversation. To bring the issues at their level, discuss it, and follow up on those exchanges.

d. While the Public service week, a trial of the launch was made, but the main launch will be made at the PIPSC AGM.


17. Executive reports

a. Most of the reports from the member of the executive were part of the package provided to the delegates.


18. Closing remarks

a. S.Buday attended sub-groups AGM recently, and was hapilly surprise that new members and new stewards raised volunteered to become members of local executives. It show that members want to be involved and we need to keep informing and recruiting members to become involved in their union.


19. Motion to adjourn : W.Morton. Carried

As recorded by S.Aubry/D.Wainwright, CS Group Secretary

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