2012-10-18 CS Executive Meeting

Minutes of the CS Group Executive regular meeting, Saturday October 18, 2012, at the Delta Halifax


Luc Carrière, Stan Buday, Guy Abel, Ron Hugh, Stéphane Aubry, Pierre Touchette, Deborah Wainwright, Darell Green, Robert Tellier, Lucille Shears, Debbie Butler, Brian Thompson

In attendance:

André Lortie


Marc Sabourin


The president called the meeting to order at 9:10a.m.



1. Opening
a. The president opened up the meeting.
2. Agenda
a. M/S: G.Abel / D.Butler
That the agenda be approved as modified, Carried
3. Review and Approval of Previous Minutes
a. Minutes of the CS Exec, June 8, 2012
M/S: D.Butler / S.Buday
Motion to accept the minutes. Carried.
b. Minutes of the CS Group AGM will be reviewed at next meeting.
c. We reviewed the list of actions deriving from previous meetings.
4. Portfolio
a. President
L.Carriere presented his report that was submitted by mail.
b. Vice-President
S.Buday presented his report that was sent earlier.
c. Treasurer
We looked at our budget.
A comment was done at the board of director about the fact that our budget is underfunding. We replied that it is a worst case scenario, and we normally underspend, so we expect to be ok by the end.
d. Bargaining
G.Abel presented the future Bargaining update 29, and the concept for the next communications.
M/S: G.Abel / D.Butler
Motion: Two texts were presented, to be used eventually based on the actual result of the vote. Motion to approve and use the appropriate texts for the update #29. Carried.
A teleconference will be schedule around November 5th to receive the results of the votes for the ratification of the Tentative Agreement.
PIPSC will send a reminder about the ratification vote to all members that have not voted.
Barg officer

e. NOC/ROC & Mobilization
S.Buday reported on the various activities of the NOC, all the lunch and learns that was done, and the one left for the coming days. We also manage to meet the CS stewards at most of the Stewards Councils. About 200 members were also reached thru the use of Webinars.
L.Carriere congratulated those involved in all the L&L and infosession that were given in this short period of time. We never have been that active and visible with the members.
f. Sub-Group officer
P.Touchette presented the finances of all the subgroups, and the numbers will eventually be available on Googledocs. Again some subgroup seems to have difficulties to use their allocation of money in their budget.
He spoke about the reorganization or review of bylaw of some subgroups, to include SSC members. Some SubGroups are divided by departments, or in their bylaw they have the notion to specify the members of a department, and with members been transfer to SSC, they are not regrouped anymore under a subgroup.
g. Steward Officer
L.Shears sent us a couple of demands from members to become stewards. Those will be processed.
h. Membership Officier
R.Hugh inquired about the role of the membership officer. We will have to develop more this portfolio.
i. Consultation Officer
D.Wainwrite is compiling reports and activities from the various departments, and looking to find issues specifically related to the CS Community. She proposes that eventually we, as a group, review those issues in the futures when we have time after the bargaining.
One topic that we would like to know thru this process is the number of members who are complaining about bilinguism in the workplace, and those that have request language training.
R.Tellier is proposing that the president try to push forward with WGC to have an official point of contact for CS issues.
j. SSC-SPC Liaison Officer
B.Thompson & G.Abel were to develop the expectation of the Liaison officier. L.Carriere expects something in writing within a month.
We were debating on how our liaison officer should be involved. Smart sourcing working table Some discussions were made with the SSC consultation team, and some concerns from their side were raised and discussed.
We need to continue working on this file, and by asking to have an ‘observer’ position at the SSC consultation might make it easier to accept.
Concerns on SSC from members and stewards can be sent directly to the SSC consultation team, using the following email address : This email address is being protected from spambots. You need JavaScript enabled to view it.
B.Thompson & G.Abel


B.Thompson & G.Abel
k. Classification/ORO
SSC is basically waiting for somebody to be appointed to participate in ORO.
L.Carriere also reported on various activities around those topics, about Group Definition and classification. A.Lortie added that in the possible revision of our group definition, we may have to consider changer the name of the group, and the abbreviation.
l. Communication officer
a. Newsletter for Dec 17. R.Tellier is looking for articles from the president, the bargaining officier, and the NOC-ROC chair. Maybe an article about SSC, and the call for subgroup president meeting. Submission of article should be done by Nov 17.
b. M/S: R.Tellier/G.Abel
Motion that we use the proposed communication process as describe in the PPT presentation, for official CS Group communication and for non-official communication as members of this executive. Carried
c. M/S: R.Tellier/G.Abel
Motion to approve the use of a Facebook page (as created by R.Tellier) as our official mean to be present on the social media, as established in the communication process established earlier by this exec. carried


m. Webmaster
a. S.Aubry reported on his participation to the Ottawa UX Camp. In the past, the User Experience was mostly related to Web or Application user interface. It evolved to include all type of user and customer experience toward a provided service of product. UX still apply to some CS members, but the scope of it makes it irrelevant for the CS Group to pursue a relation with this field of work.
5. Paid president
a. There is a lot of work to be made on this file. Considering that a motion will be presented on this topic at the coming PIPSC AGM, R.Tellier recommended that we wait after the AGM to continue to work on this file Committee members
6. Miscellaneous / New business
a. One of the Subgroup borrowed in the past an amount of $500 from the national group, when they restarted their subgroup. This group is now fully functional, with enough money to support their 200+ members. This subgroup is now asking that we write-off this due, considering the cost involved in doing their future AGM and other activities. We consider that we don’t want to create a precedent with other subgroups.
P.Touchette will ask the executive of the SubGroup to provide an official request to this exec
b. Support to the student fight
The presentation and preparation of the letter of support to the student movement took a lot of time as it had to go thru the various level of approval inside PIPSC. Meanwhile, the provincial government in Quebec changed, the student movement evolved, and the issues were resolved.
M/S: L.Carriere/S.Aubry
Motion that we will not be acting on this motion that was passed at the CS Group AGM. This will have to be reported back to the CS AGM floor. carried
CS Group
c. GTEC will be in November 6-7 in Ottawa.
A kiosk with CS Stewards will be held the 2 days of open floor presentations. S.Aubry is organizing attendance and content.
d. At the PIPSC AGM we will have our exec meeting on Thursday. A social gathering is organized for Thursday evening. Promotional items have been ordered.
We need to send a message to all CS delegate to remind them about the Thursday presentation of motions. This message should also contain the code of conducts.
e. CS Group AGM
L.Carriere and C.Gagnon are working on finding a date. We as an executive are considering August 24.
f. Scholarship
The CS Group Scholarship has been awarded to a young student.
g. Marine Industry Expo
D.Wainwrite spoke about an expo where industries present their enterprise and their products. A lot of students in the IT field are also participating to this exposition. We were wondering if we should participate to promote the work of the unions in the work place. We agreed that it would be a good practice, but it doesn’t really fall under our mandate.
7. Round table
a. An active member and steward is currently going thru a difficult time as he is affected by a cancer. R.Hugh brough a motion that we support this member by providing him some visibility on his campaign for help, on our web site. The members of this exec agreed.
We are receiving comments about the motion we are presenting. We will need supports from various delegates to be able to pass this motion.
This will allow us to have a paid president in the future.
We will need to explain what we expect from a mobilize and an organizer in supporting the union movements and the bargaining process. With 4 groups on the bargaining with right to strike, we really will need support in mobilization.
We discussed the point of the increasing of dues.


8. Next meetings dates and activities
a. Nov 5 TBC, Teleconference on Tentative Agreement vote
b. Nov 6-7, Ottawa,GTEC
c. Nov 15, Ottawa, CS Executive meeting / Réunion de l’exécutif du Groupe CS
d. Nov 16-17 , Ottawa, PIPSC AGM
e. Dec 13 or 14 TBC, Ottawa, CS Exec meeting
f. April 2013, ?, CS Sub-Groups president meeting
g. August 24 TBC, Ottawa TBC, CS Group AGM
All officers
9. Adjournment
- M: P.Touchette
Motion to adjourn at 16:40 P.M. Carried

Minutes as recorded by Stéphane Aubry, CS Group Secretary

Partenaires / Partners

Our activities

Ottawa PICT0023_JPG.jpg


Copyright © 2012-2015 Groupe CS Group